Zambia Open Tenders

Participating in the Public Procurement Process

Suppliers can easily identify potential buyers in Zambia's public authorities by participating in the government's procurement process for the provision of work, goods or services. Potential suppliers must first become approved suppliers with the Zambia Public Procurement Authority.

For specific details about a tender please contact the organization listed or the Zambia Public Procurement Authority (https://www.zppa.org.zm/home).
For general information contact The Honorary Consul of Zambia in California - [email protected]

Please access http://www.consulateofzambia.org/zambia-open-tenders.html for information on participating in the Zambia Public Procurement Process.

Download the list of current open tenders attached here. Please note deadline dates.

Electronic – Government Procurement (E-GP) System
The e-Procurement System also called the Electronic – Government Procurement (E-GP) System is the use of Information and Communications Technology (especially the internet) by governments in conducting their procurement relationships with suppliers for the acquisition of goods, works and consultancy services required by the public sector.
How does it Solve Existing Challenges

Eliminates some manual processes for example Tendering, Bidding and Notification may be undertaken electronically
Centralized Storage of Bidding information and thus reduces paper usage and movement
Eliminates or reduces costly Vendor Visits to the Procuring Entities
the reduction in the paper usage reduces environmental degradation
Geographical boundaries are eliminated

e-GP Platform
e-GP Platform is a web-based, collaborative system to facilitate the full lifecycle of a tendering process, for both buyers and suppliers. It offers a secure, interactive, dynamic environment for procurements of any nature, complexity or value, enforcing (where appropriate) and encouraging recognised best practices.

e-GP Platform supports the process of procuring works, services and supplies electronically. Different public procurement procedures are supported for both one-off or repetitive purchases through several dedicated sub-modules providing facilities for user registration, tender notification, bid preparation and submission, online bid evaluation, contract awarding, creation and management of catalogue-based information, placement of electronic purchase orders, electronic Invoicing and order tracking.
Register as a supplier

Basics in Bidding

(source: Zambia Public Procurement Authority)

A bidder should know and understand the law that governs public procurement - to download a copy go to the Documents section.
A bidder must understand the specific procurement requirement.
- Do you have the competence to deliver what is required?
- If not, can you enhance your competence through partnering?
If you are a newly established Company and do not meet the required years of experience being requested.
- Provide summary descriptions of relevant experience of predecessor companies or key personnel.
- Provide summary of standing arrangements with other companies that complement your expertise.
- Consider starting as sub-consultant or contractor.
Do not rush to buy the document, download a copy for you to make an assessment on whether you could bid.
Read the bid document in its totality.
Pay particular attention and NOTE cardinal issues in the
- Instructions to bidders and the data sheet;
- Conditions of contract;
- Specifications and delivery schedules.
Isolate or mark mandatory requirements.

Take note of DOs and DONTs.
Only buy the document when you are certain to participate.
Seek clarifications in writing on anything that is unclear or unreasonable including:
- Unfair specifications
- Discriminatory criteria
- Unfair/restrictive evaluation criteria
Check if there are any pre-bid meetings or site visits to be done.
Be conversant with the various sections of the tender documents.
Prepare the bid only after you have understood what is expected of you. You can also seek expert help!
Prepare an orderly bid, in the required format with supporting documents as requested.
- The bid should be comprehensive and complete.
- Include a covering letter – it creates the first impression!
- Provide a listing of the contents of your document and on how it has been organized for ease reference.
The bid should be bound. Avoid loose pages as they can easily be lost.
Check your facts.
Maintain a check-list of all important items and counter check before submission.
Proof read and re-check.
Ensure your bid is submitted in time.
Attend the bid opening just to make sure all is well with your bid.
Take notes.